How To Write A Letter To Terminate A Phone Contract . Last name}, i am writing to cancel the contract between me, {your name as provided in the contract} and {company/agency name}, which is dated {date contract was signed} for: When drafting contract termination letters, you need to observe a respectful, civil and appropriate tone. FREE 11+ Sample Contract Termination Letter Templates in PDF MS Word from www.sampletemplates.com With this template, it shall be easy for the sender to provide the information. Dear wxy, the first paragraph of the body of the letter contains the details about the actions taken on the employee. At the beginning of the letter, state that a company has terminated an employee's services and specify the date it ends.