How To Write A Letter For Meeting Appointment . How to compose this request letter. Dear (last name), with due respect, i am writing this letter to request an appointment on (mention date) at (mention time) in (mention place). Meeting Appointment Reply Letter How to write a Meeting Appointment from www.pinterest.com The letter should begin with the sender’s official names, address and the date the letter was written. The best approach for writing a meeting appointment letter is. You can use calibri or times new roman.