How To Write A Letter For Staff Requirement . It is even better to indicate how you can bring success to the company if given the go ahead. The body of the letter should address the purpose of the letter as clearly as possible. FREE 9+ Employee Memo Templates in PDF from www.sampletemplates.com Application for requirement of (equipment name) in office. Determine the duration of the move. Mention precisely your qualifications relevant to the work of the company.